Until the re-integration of the Port of Walvis Bay into the Republic of Namibia the Technical Division of the Headquarter of the South African PortNet was responsible for the planning, design, construction and supervision of all engineering projects in the Port of Walvis Bay. PortNet decided whether any projects would be planned by PortNet themselves or consultants would be appointed to plan, design and supervise the works. All projects were planned and designed according to the PortNet Port Designing Manual and South African SABS Standards were used throughout. Due to this situation a separate construction division to tackle bigger projects from the planning stage to the construction phase is not as yet existing at NamPort at Walvis Bay.

Presently the local construction section of NamPort is the responsibility of the Port Engineer with one Design Engineer, 3 technical draughtsmen and 2 technical foremen. Since the re-integration of Walvis Bay only small maintenance works were executed in the Port of Walvis Bay. These works will be done by the port staff or by local firms. NamPort has presently not the required expertise for the planning, design, construction and maintenance of more intricate engineering projects. NamPort also has no experience in the co-operation with international financing agencies.

However, until the lacking expertise will be built up within NamPort, the Port Authority has realistic ideas how to deal with the technical and financial aspects of port projects in the mean time. NamPort will fix the basic framework for any project and allocate the planning and design as well as the construction works to consultants. In the case of NamPort-financing the NamPort conditions for the appointment of consultants will be followed. In the case of foreign funding of projects the conditions of the funding agencies have to be observed. But, it will be one of the conditions of NamPort as part of the overall Policy of the Namibian Government and the Ministry of Works, Transport and Communication that Namibian consultants will get preference and that in the case of the appointment of foreign consultants joint ventures with Namibian consultants have to be formed.

The compilation of tender documents, the support to NamPort during the tender process as well as the evaluation and recommendations of received tenders is task of the consultant. Tenders have to be evaluated according to quality considerations and not only according to economic considerations with other words tenders have to be optimised quality and economy-wise. Criteria of tender evaluations are not prescribed but should follow the procedures of the Ministry of Works, Transport and Communication, especially as far as Namibian contractors and labour-based construction methods are concerned.

The construction supervision is also task of the consultant but the overall control and responsibility lies with NamPort. Which technical standards have to be followed is a function of the funding, but normally Namibian standards and building procedures should enjoy preference.

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